Section 1 (Establishment of Personal Information Protection System)
HKS Co., Ltd. and Studie AG (hereinafter referred to as “HKSTUDIE”) are fully aware of our corporate social mission regarding the protection of all customer identifiable information (hereinafter referred to as “personal information”) handled by HKSTUDIE, and will comply with laws and regulations regarding the protection of the rights of the individual and personal information.
Section 2 (Purpose of Handling Personal Information)
HKSTUDIE will not use the customer’s personal information for any purpose beyond HKSTUDIE’s intended use without their consent. HKSTUDIE may use the personal information for the following purposes.
(1) To provide and operate the service.
(2) To provide information regarding the service.
(3) To respond to customer inquiries (including identity verification).
(4) To measure customer web traffic and activity.
(5) To distribute and distribute advertisements by HKSTUDIE or third parties.
(6) To notify customers of changes to the Terms of Service or other important notifications.
(7) To respond to requests based on the provisions of laws and regulations or upon requests or guidance from administrative authorities.
(8) Other purposes of use specified at the time of acquisition of personal information.
Section 3 (Use of Cookies)
In order to provide better service to our customers, HKSTUDIE uses a technology called cookies, which is information that is sent from a server to your browser and stored in the storage of your device. The information in the cookies we send does not contain any information that would allow a third party to identify your personally, and your privacy will not be harmed in any way. Customers can reject the receipt of cookies by setting the browser they are using. However, please note that if you refuse to accept cookies, the convenience of some of our services may be reduced.
Section 4 (Information Collection Modules)
This website uses the following information collection modules for the purpose of obtaining customer information and for other purposes. Please refer to the privacy policy of the following services for the categories of information collected by the information collection modules, the purpose of use, and whether or not the information will be provided to a third party.
Use of Google Analytics
This website uses Google Analytics to survey how our customers use our website. The collection of user information is managed in accordance with Google’s privacy policy.
Visit the Google Analytics site for the terms of use and an explanation of the privacy policy of Google Analytics.
Terms of Service | Google Analytics – Google
Privacy Policy – Privacy & Terms – Google
Section 5 (Security Control Measures for Personal Information)
HKSTUDIE takes appropriate organizational, physical, and technical safety control measures to prevent unauthorized access to personal information, loss, destruction, falsification, leakage, etc. of personal information, and to manage personal information safely. In order to achieve the above purposes, HKSTUDIE may take the following measures。
(1) Organizational Safety Control Measures
- Reporting and contact system for the person in charge in case of the incident such as leakage of personal data or any indication of such incident.
(2) Personnel safety control measures
- Provide periodic training for employees on matters to keep in mind regarding the handling of personal data.
- Include confidentiality of personal data in employment regulations.
(3) Physical security control measures
- Prevent unauthorized persons from viewing personal data by installing partitions, devising seating arrangements, and implementing measures to prevent peeping.
(4) Technical security control measures
- Verification and authentication of access by user IDs and passwords.
- Prevention of unauthorized access from outside.
- Prevention of information leakage associated with the use of information systems.
Section 6 (Disclosure of Personal Information to Third Parties)
HKSTUDIE may disclose information without your permission when it is necessary to do so in an emergency to protect lives or human rights, or when cooperating with a request based on laws and regulations by judicial institutions, police, or other public authorities, or when complying with other laws and regulations.
Section 7 (Revision of the Privacy Policy)
HKSTUDIE may review and revise its Privacy Policy from time to time. However, in cases where the Personal Information Protection Law or other laws and regulations stipulate the procedures necessary for such revisions, HKSTUDIE shall make such revisions in accordance with such laws and regulations.
Section 8 (Correction and Termination of Personal Information)
1. In cases where the customer claims that the personal information held by HKSTUDIE is incorrect, they may request HKSTUDIE to correct, add, or delete (hereinafter referred to as ” correction”.) their personal information in accordance with the procedures set by HKSTUDIE.
2. Upon receiving a request from a customer as described in the above paragraph, we will make corrections to the relevant personal information immediately in cases where we consider it necessary to comply with such a request.
3. When we make any correction, etc. based on the preceding paragraph, or decide not to make any correction, etc., we will notify the customer of such decision immediately.
Section 9 (Termination of Use of Personal Information)
1. If any of the following cases applies to personal information and a customer requests that the Company terminate the use of such information or delete such information (hereinafter referred to as “termination of use, etc.”), the Company will conduct the necessary investigation immediately.
(1) Cases in which handling of the information exceeds the stated purpose of use.
(2) If the information was obtained by improper measures.
(3) In cases of improper disclosures to third parties.
(4) In the cases where inappropriate use is made.
(5) In cases where HKSTUDIE no longer needs to use the personal information.
(6) In cases where HKSTUDIE is required by law to report to the Personal Information Protection Commission due to leakage of personal information, etc.
(7) In other cases where there is a risk of harm to the rights or legitimate interests of the customer
2. upon determining, based on the results of the investigation described in the above paragraph, that it is necessary to comply with the request, the use of the relevant personal information will be discontinued immediately.
3. When we decide to terminate the use of the Personal Information in accordance with the above provision, or decide not to terminate the use of the Personal Information, we will notify you immediately.
4. Notwithstanding the above two paragraphs, in cases where it is difficult to take such measures as termination of use due to the huge expense involved or other reasons, and alternative measures can be taken as necessary to protect the rights and interests of the customer, these alternative measures shall be taken.
Section 10 (Disclosure of Personal Information)
1. When HKSTUDIE are requested by customers to disclose personal information, HKSTUDIE will disclose such information to the customers themselves in writing or by providing electromagnetic records immediately. However, HKSTUDIE may decide not to disclose all or part of the information when disclosure would result in any of the following cases, and when HKSTUDIE decide not to disclose the information, HKSTUDIE will notify the customer immediately. In addition, in cases where it is difficult to disclose the information by the disclosure method designated by the customer, such as when disclosure would require a huge amount of expense, the information will be disclosed in writing.
(1) When there is a risk of harm to the lives, bodies, properties, or other rights or interests of our customers or third parties
(2) In cases where there is a risk of significant disruption to the proper conduct of our business
(3) In cases where it would result in the violation of other laws and regulations.
(4) When the obligation to disclose is excluded by law
2．Please note that a handling fee of 1,000 yen per request will be charged for the disclosure of personal information.
Section 11 (Contact Us)
If you have any comments, questions, complaints, or other inquiries regarding this policy or the handling of customer information, please contact us using the Inquiry Form.
Revised June 28, 2024